Capital Projects Committee - Municipal Water
Meeting Minutes: Monday, October 2, 2017
Timothy Smith Room
Present: Jacqueline Beebe, Town Administrator; Michael Lorenco, Finance Director/Asst. Town Administrator; Fred Guidi, Finance Committee; William O’Shea, Board of Selectmen Chair; Mark White & Ryan Trahan of Environmental Partners Group; Neil Andres, DPW Superintendent;
Absent: John Knight, Board of Selectmen Clerk
The meeting was called to order by Jacqueline Beebe at 9:05 a.m.
Selectman O’Shea moved to accept the Minutes of 9/05/17. Mr. Guidi seconded the motion and all were in favor. The motion passed and the Minutes were accepted into record.
Phase I (Update):
The Phase I Budget Status and Phase 2A Budget Forecast spreadsheets were distributed. Mr. Trahan reported that few changes exist from the previous reporting on September 5th. Both contracts 3 & 4 have been closed out, with estimates finalized. Contract 7 is still open, as it constitutes the remaining mandatory connection work by Robert B. Our Company. All others are closed out. The only work remaining: paving of the Orleans loop (Contract 6 at approximately 50K), to be performed during the month of October; repairs to Route 6; and repair to certain drainage structures and specific resident Orleans connections. Mr. Andres shared that Fort Hill Road repairs were in process as well as a go-ahead for blinking lights at the Governor Prince/Route 6 pedestrian crossing to be covered by federal
funding.
Mr. Trahan and Ms. Beebe discussed connection issues of the Wiley Park location and the Salt Pond Shellfish landing (based on the recommendation of the Health Agent), under Contract 10. Ms. Beebe shared that the National Seashore biologist is working on developing the case for the shellfish landing work. Selectman O’Shea commented that it would make the most sense to perform repairs or complete any unfinished work at the same time.
Mr. Trahan reported that even with anticipated Phase I expenditures, we are still under estimated cost by approximately $4M. A discussion will be forthcoming as to how under budget dollars can be utilized and/or carried over into Phase 2A.
Phase IIA (Bids & Contracts):
Mr. White remarked that overall, the Phase 2A properties are somewhat more challenging, based on their locations and the specific constraints involved in connecting them. Ms. Beebe noted that a letter was mailed on September 29th to private connection property owners under Contracts 9, 10 & 11 providing process updates and contact information for further questions and/or additional information. Mr. White discussed the results of the bidding process, all of which came in lower than previous bidding. One in fact was lower than contracts 6 and 8 and included final treatments. Mr. Trahan stated that Contract 9’s contractor would start late November-early December. Environmental Partners is advancing its work for all future contracts including archeological investigations, which should keep us
proactive and put us in better standing financially.
Mr. Guidi inquired about the status of the Bridge Road pipe project. Selectman O’Shea has a call into the assistant school principal although there appeared to be no interest among the student committee for an artistic project. Mr. Andres agreed to investigate the possibility of using tank-white or beige shrink wrap in the interim period until a pipe evaluation is conducted.
The next CPC Water is scheduled for Monday, October 16 at 9 a.m. in the Timothy Smith Room.
A motion was made by Mr. Guidi to adjourn and seconded by Selectman O’Shea. Town Administrator Beebe adjourned the meeting at 10:32 a.m.
Respectfully Submitted,
Karl Shipman
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